Administrative Assistant
Downtown Moncton Centre-ville Inc.

Downtown Moncton Centre-ville Inc. (DMCI) is searching for a Administrative Assistant. Since 1977, DMCI has supported Downtown Moncton in revitalizing and growing the business community. DMCI is seeking a skilled, motivated individual with the proven ability to plan and oversee all administrative support and office services for our organization, all while supporting our Downtown Moncton business community.

Working in a team environment, reporting directly to the Executive Director, the Administrative Assistant’s responsibilities include but are not limited to the following:

  • Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence.
  • Answer and manage inbound telephone inquiries.
  • Manage our Downtown Moncton Gift Card program, including taking payment, tracking sales, activation of gift cards and other gift card program related administrative duties.
  • Arrange and attend board of director meetings; take, distribute, and archive meeting minutes.
  • Arrange travel accommodations for key personnel required business trips in an economical and timely fashion, including hotel bookings, car rentals, etc.
  • Ensure adequate supplies of office stationery, general office supplies, office furniture, and other equipment.
  • Negotiate contracts and service level agreements for third party suppliers and/or service providers.
  • Manage janitorial, cleaning, repair, information-technology, and maintenance service provider contracts and service level agreements.
  • Coordinate and implement company-wide social events.
  • Build and maintain strong relationships with our Downtown business stakeholders and partners, to enable Downtown Moncton Centre-ville Inc. to achieve our business objectives.
  • Other administrative duties as required.

QUALIFICATIONS AND EXPERIENCE REQUIRED:

  • This position requires a person who is an outgoing and self-motivated individual who will work part of a team.
  • Thorough knowledge of computers, associated programs and phone systems, are required to function at a high level in the position.
  • Must have strong verbal and written skills in both official languages. (English & French)
  • Capable of prioritizing multiple tasks in an organized and effective manner. 
  • Must have a minimum of 1-3 years’ experience in similar administrative support role.  
  • Post-secondary Education in an administrative-related area of study or secondary school education combined with work experience will also be considered. 

COMPENSATION PACKAGE:

  • Salary Range: $40,000 – $50,000. 
  • Vacation entitlement: Two weeks of paid vacation per year.
  • Benefit package: Health and Life Insurance program and matching RRSP program. 

WORKING CONDITIONS: 

  • Office hours are Monday – Friday, 8:30am – 4:30pm.
  • Standard working hours are 35 hours per week.
  • The office is located at 770 Main Street, Suite 802, Moncton, NB. 

Please apply by sending your resume and cover letter outlining your skills to prichard@downtownmoncton.com by March 20th, 2023.

Category: Press